One platform. Your entire academy.

AcademyOne runs a martial-arts academy from the first enquiry to the black belt: students and families, ranks and gradings, classes and attendance, memberships and payments.

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From enquiry to black belt

Enquiry
Leads from Instagram, walk-ins and referrals, with where each came from.
Trial
Book the free class, then follow up while they still remember it.
Joined
One profile with family, emergency contacts and documents.
Membership
Monthly, session packs, family plans and holiday freezes.
Attendance
QR check-in at reception or from the instructor’s class list.
Progression
Stripes, belts, kyu and dan, with every promotion kept.
Competition
Teams, divisions and weight classes, then the results.
Retention
See who has stopped coming before they cancel.

Your belts, your grades, your rules.

Generic gym software assumes a membership and a door. An academy also has ranks. AcademyOne understands progression rather than belt names, so every discipline you teach keeps its own system, and every promotion is kept with its date, instructor and notes.

A BJJ gym sets up belts and stripes

White, 0 stripes
White, 2 stripes
White, 4 stripes
Blue
Purple
Brown
Black

A karate dojo sets up kyu and dan

10th kyu
9th kyu
8th kyu
…
2nd kyu
1st kyu
1st dan
2nd dan
3rd dan

Both are the same idea underneath: an ordered ladder with optional sub-levels. Add Muay Thai prajioud or a judo club’s mon grades the same way.

Before a grading, AcademyOne lists who may be ready, with time at rank and attendance beside each name. It suggests. Your instructor decides.

People

Students, parents and staff, each seeing what is theirs.

One parent account for several children
Family billing with its own discount
Owners, managers, instructors and reception with separate access
Documents with expiry dates: medical certificates, licences, consents

Operations

The timetable, the front desk and the money.

Recurring classes across locations and mats
Bookings, capacity and waiting lists
Memberships kept separate from payments, so “overdue” means overdue
Cash, card and transfer recorded against the right member

Progress

What happens on the mat, recorded for good.

Belt and grade history from the first class
Grading lists showing time at rank and attendance
Competition entries and results on the student’s record
Absence alerts before a student quietly drifts away

Open it in the morning. Know the day.

The first screen is a briefing, not a wall of charts: who is coming, who owes, whose certificate runs out, and who has not been on the mat for a fortnight.

Good morning, Nikos

Sunday, 28 September

classes today: 4
students expected: 73
outstanding: €420

Needs attention

6 memberships expire this week
3 medical certificates need renewing
4 students haven’t trained for 14+ days
2 trial students arrive today

Tonight

18:00Kids BJJ22 / 24
19:00BJJ Fundamentals27 / 30
20:00MMA18 / 24

Example academy. Your own numbers appear here once your students are in.

Opening to academies one at a time.

AcademyOne is invitation-only while we set up our first academies personally. Tell us about yours and we will get back to you.

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